JORAS - Nigerian Journal of Religion and Society

Communication indicates and facilitates living. All humans have need to communicate all through life for the satisfaction of personal and societal goals. In societies, both large and small, people co-exist in formal as well as semi-formal institutions, associations or committees which meet regularly and engage Minutes as their basic communication tool. However, over time, it seems that Minutes rather than aiding the success of meetings cause setbacks because majority of them are managed by people whom, being non- professionals, are lacking in the skills of knowing the right things to do at the right time. Hence, this paper creates the awareness on the importance of effective Minutes' management in order to enhance both meeting success and effective over-all societal communication. This will be realized through a critical review of Minute's importance by touching on some of its basic aspects such as ways to prepare for taking its notes, the eventual composition of its final from its draft and its distribution. These procedures demand the all-embracing roles of a Secretary. Such Secretaries should be selected or elected not on the grounds of sentiments or politics but on their having the necessary capacity the position requires. There should be cooperation from all the relevant people Secretaries need to work with to ensure that Minutes go through the necessary procedures of logical composition before distribution to every member, present or absent at the last meeting. Distributions of the ?nal form of the Minutes is preferably done as soon as possible after the meeting.

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